Privacy Policy

Last updated: 01/07/2026

1. Introduction

This Privacy Policy explains how FormifyUK (“we”, “us”, “our”) collects, uses, and protects your personal data when you use our website and services.

We are committed to protecting your privacy and complying with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who we are

FormifyUK provides company secretarial and compliance services, including company formation support, filings, and administrative services for UK businesses.

Data Controller:
FormifyUK
Registered Address: London , United Kingdom
Email: support@formifyuk.com

3. What data we collect

We may collect and process the following personal data:

     

      • Full name

      • Email address

      • Phone number

      • Company details (if applicable)

      • Identity and verification documents (if required for compliance services)

      • Communication records (emails, call notes, enquiry forms)

    We do not collect more data than is necessary for providing our services.

    4. How we collect your data

    We collect data when you:

       

        • Fill out contact or enquiry forms on our website

        • Contact us by email or phone

        • Use our services

        • Provide information for company filings or compliance work

      5. How we use your data

      We use your data to:

         

          • Provide company secretarial and compliance services

          • Communicate with you regarding your enquiry or service

          • Fulfil legal and regulatory obligations (e.g. Companies House filings)

          • Maintain business records

          • Improve our services

        6. Legal basis for processing

        We process your data under the following lawful bases:

           

            • Contract: to provide services you request

            • Legal obligation: compliance with UK regulatory requirements

            • Legitimate interests: to operate and improve our business

            • Consent: where explicitly required (e.g. marketing emails)

          7. Data storage and security

          We store and process your data using secure cloud-based systems, including:

          Microsoft 365 (OneDrive, Outlook, SharePoint)

          We implement appropriate technical and organisational measures, including:

             

              • Password protection

              • Multi-factor authentication (MFA)

              • Restricted access to data

              • Secure cloud storage

            8. Data sharing

            We do not sell your personal data.

            We may share data only with:

               

                • UK regulatory bodies (e.g. Companies House or HMRC when required)

                • Trusted service providers assisting in delivering our services (e.g. IT or cloud providers)

                • Legal or professional advisers if required by law

              All third parties are required to handle your data securely.

              9. International data transfers

              Your data may be stored or processed outside the United Kingdom, including in secure cloud services located in other countries.

              Where this occurs, we ensure appropriate safeguards are in place to protect your data.

              10. Data retention

              We retain your personal data only for as long as necessary:

                 

                  • Client records: typically up to 6 years after service completion

                  • Enquiries: up to 12–24 months if no services are taken

                After this period, data is securely deleted or anonymised.

                11. Your rights

                You have the following rights under data protection law:

                   

                    • Right to access your personal data

                    • Right to correct inaccurate data

                    • Right to request deletion (where applicable)

                    • Right to restrict processing

                    • Right to data portability

                    • Right to object to processing

                  To exercise your rights, contact us at: support@formifyuk.com

                  12. Cookies

                  Our website may use cookies to improve user experience and website functionality.

                  You can control or disable cookies through your browser settings.

                  13. Changes to this policy

                  We may update this Privacy Policy from time to time. The latest version will always be available on our website.

                  14. Contact us

                  If you have any questions about this Privacy Policy, please contact:

                  Email: support@formifyuk.com
                  Company: FormifyUK
                  Website: www.formifyuk.com